Workshops

List of accepted Workshops

Here is the preliminary list of workshops and their corresponding websites. Please note that this list may change slightly over the next couple of weeks and that workshop organizers are working on getting all of the websites online.

 

Quick Facts

  • Important Dates:
    • Submission deadline: 9 October 2015 12:00pm (Noon) PDT.
    • Notification: 13 November 2015.
    • CfP released by workshop organizers: (on or before) 7 December 2015.
    • Early acceptance round for participants: (on or before) 21 December 2015.
    • Final acceptance round (on or before January 15)
    • Participants’ final submissions: (on or before) 12 February 2016.
    • Workshop days: One-day or two-day sessions: Saturday/Sunday, 7-8 May 2016.
  • Submission Details:
    • Online Submission: PCS Submission System.
    • Template: Extended Abstracts Format.
    • Submission Format: 1 Extended Abstract Proposal, including abstract, full proposal, 250-word CfP, and plans for workshop prep and communication. References DO count towards page length.
    • Selection Process: Curated.
    • Chairs: Eve Hoggan, Sanjay Kairam, Leila Takayama, Frank Vetere, Siân Lindley (workshops@chi2016.acm.org).
    • At the conference: Accepted workshops with a minimum of 10 registered participants will be held 7-8 May 2016.
    • Archives: Workshop summaries will be published in the Extended abstracts in the ACM Digital Library.

 

Message from the Workshops Chairs

We invite you to participate in the CHI 2016 Workshops! Workshops are a gathering place for attendees with shared interests to meet in the context of a focused and interactive discussion. They are an opportunity to move a field forward and build community. CHI workshops might address basic research, applied research, HCI practice, HCI education, new methodologies, emerging application areas, design innovations, or management, strategy, and organizational issues. Each workshop should generate ideas that will give the HCI community a new, organized way of thinking about the topic or that suggest promising directions for future work. If you are working in an emerging area in HCI, please consider organizing a workshop.

Eve Hoggan, Aalto Science Institute / Helsinki Institute for Information Technology
Sanjay Kairam, Stanford University
Leila Takayama, Google, Inc.
Frank Vetere, University of Melbourne
Siân Lindley, Microsoft
workshops@chi2016.acm.org

 

Changes to Workshops for CHI 2016

Please note the following changes to the workshop submission and review process:

  • Curated Reviews: All workshop submissions will be curated by the CHI 2016 workshop chairs, as opposed to juried. This will lessen the burden on our over-worked reviewers!
  • Faster Decisions: The CFP release deadline is the 7th of December. This will give workshop organizers more time to advertise the workshop and choose participants.
  • Early Acceptance for Position Papers: The early acceptance round for position papers should be completed by 21 December 2015. This will enable your participants to leverage 2015 Q4 budgets, not only 2016 budgets, to attend your workshop. A subsequent round of position paper acceptances can be done, as well.
  • Minimum Number of Participants: We require a minimum of 10 paying participants per workshop.
  • Sharing Results: We require that workshops share their ideas, discussions, and/or results in a format of your choice (e.g., journal paper, poster, blog post)

 

What is a CHI Workshop?

Workshops are held the weekend before the start of the conference, on Saturday and Sunday, 7-8 May 2016. A workshop may be one or two days in length. They are scheduled for six working hours per day, with a mid-morning break, a lunch break, and a mid-afternoon break. A typical workshop will have 15 to 25 participants.

Workshops are intended to foster discussion and exchange. Because focused interaction among participants is important, participants should have informed positions based on prior experience, as expressed in their position papers. Workshops should not be miniature paper presentation sessions, but focus on community building and communal knowledge creation. Please note that CHI workshops are not classes in which instructors teach content (see CHI Courses and Shall I offer a course or a workshop? for further guidance).

There are two groups of people involved in a workshop: the organizers and the participants. Organizers are responsible for the workshop’s topic, logistics, and final outcome. Participants are responsible for the content and discussion. The following is an outline of the submission and organization process.

  • Workshop organizers submit a workshop submission package (see below for content and format) to CHI, which is reviewed and selected by the workshop chairs, with input from domain experts as needed.
  • Once a workshop is accepted, both CHI and the workshop organizers are responsible for publicizing the workshop and soliciting potential participants. Workshop organizers solicit participants for their workshop through a Workshop Participants Call for Participation and CHI places a link to the workshop’s website on the CHI 2016 Workshops Page.
  • Interested participants in the workshop submit a position paper to the organizers of the workshop. Position papers are statements of interest and/or expertise in the workshop topic, in any format or media as defined by the workshop organizers.
  • The workshop organizers will review position papers using their own criteria, and will decide on the final list of participants.

Upon acceptance, the workshop organizers are required to create a web page with workshop specific information. They should include the future web page URL in the submission. The workshop organizers may decide to cap the number of attendees per accepted position paper.

 

Previous Successful Workshops at CHI

Some workshops have resulted in edited books or special issues of journals; you may consider including this goal in the design of your workshop. Others have created communities that spawned new, more specialized conferences.

Some example workshops from previous years include:

  • Grand Challenges in Text Entry
  • Designing Technology for Major Life Events
  • #CHIMoney: Financial Interactions, Digital Cash, Capital Exchange and Mobile Money
  • HCI and Sports
  • Ethical Encounters in HCI: Research in Sensitive Settings
  • Expanding the Boundaries: A SIGCHI HCI & Sustainability Workshop
  • Exploring the Challenges of Making Data Physical
  • Supporting Children to Engage in Play for Wellbeing

 

Preparing and Submitting your Workshop Package

A workshop submission must be prepared according to the Conference Extended Abstracts Format. It must be submitted via the PCS Submission System by 9 October 2015 12:00pm (Noon) PDT, as a single PDF file. The proposal should be no more than 8 pages (including references) and have the following structure:

  • Background: Provide a strong rationale for the workshop, describe the issues to be addressed, and state concrete goals for the workshop.
  • Organizers: Present the organizers’ backgrounds, including the main contact person.
  • Website: Provide details of the planned website, including the URL.
  • References: Please add any relevant references using the updated CHI reference format. References must be included within the 8-page limit.
  • Pre-Workshop Plans: State your plans for recruiting and community-building (e.g. through a website or other communication with participants).
  • Workshop Structure: Explain in detail the workshop structure, including activities, timing, and resources.
  • Post-Workshop Plans: State your plans for follow-up and creation of tangible outcomes (e.g. poster presentation, publication of a workshop report, plans for a special issue of a journal).
  • Call for Participation: Provide a 250-word CfP that will be posted on the conference site to recruit participants for your workshop. This should appear at the end of your Extended Abstract, and should include the following:
    • The format and goals of the workshop
    • The participant selection criteria
    • Requirements for position papers (e.g. topics to address, page length, format)
    • Where these papers should be submitted
    • The requirement that at least one author of each accepted position paper must attend the workshop and that all participants must register for both the workshop and for at least one day of the conference.
    • A link to the workshop website.
  • References

This Extended Abstract is the only document from the workshop which will be included in the CHI conference publications.

 

Workshop Selection Process

Workshops are a curated track and highly selective. In prior years, approximately 50% of workshop proposals were accepted. Workshop proposals will be selected by the workshop chairs who will evaluate the work based on how compelling they expect it to be to CHI attendees. While not considered archival, curated content will be represented in the ACM Digital Library. The workshop chairs will consider several factors during the selection process, including:

  • The potential for the topic of the workshop to generate stimulating discussions and useful results.
  • The organizers’ ability to demonstrate in the proposal a well-organized process and plan for the workshop that fosters interactivity.
  • The overall balance of topics in the Workshops program and relevance to the main conference theme.
  • The proposed size of the workshop. For large workshops, a clear and workable plan for facilitating a lively environment for discussion for all participants will be scrutinized.
  • If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them or differentiate them.

Submissions should not contain sensitive, private, or proprietary information that cannot be disclosed at publication time. Submissions should NOT be anonymous. However, confidentiality of submissions will be maintained during the review process. All rejected submissions will be kept confidential in perpetuity. All submitted materials for accepted submissions will be kept confidential until the start of the conference, with the exception of title and author information which will be published on the website prior to the conference.

 

Workshop Curators

Eve Hoggan, Aalto Science Institute / Helsinki Institute for Information Technology
Sanjay Kairam, Stanford University
Leila Takayama, Google, Inc.
Frank Vetere, University of Melbourne
Siân Lindley, Microsoft

 

Upon Acceptance of your CHI Workshop

Please note the following milestones which must be met for all CHI Workshops:

  • Workshop organizers will be notified of acceptance or rejection by 13 November 2015.
  • Authors of all accepted workshops will receive instructions on how to submit the publication-ready copy of their Extended Abstract.
  • Workshop organizers will have until 7 December 2015 to submit their final workshop descriptions and publicize their CfPs.
  • Workshop organizers must complete an early acceptance round for position paper submissions by 21 December 2015. This will enable participants to leverage 2015 Q4 budgets if needed, not only 2016 budgets.
    Workshop position paper submissions should be due no later than 13 January 2016.
  • Final acceptances for position papers must be completed by 12 February 2016. This will give participants enough time for early registration to the conference.

Before the Conference

In addition, workshop organizers will be responsible for the following tasks during the time leading up to the conference:

  • Publicize Your Workshop: Organizers of an accepted workshop must set up and maintain their own web page in which they provide further and updated information about their workshop. The workshop page will e linked to from the official CHI workshop site. In order to have a successful and well-attended workshop, we recommend that you post your call for participation early and widely (e.g. publicize on social media and on relevant mailing lists, such as CHI-ANNOUNCEMENTS).
  • Solicit Position Papers from Potential Participants: While some organizers may choose alternate formats, a position paper is generally 2-4 pages long and outlines the submitter’s view on the workshop theme and the reasons for the submitter’s interest in the topic. The deadline for any participant to submit a position paper should be no later than 13 January 2016.
  • Select Participants: Choose participants on the basis of position papers submitted to you and your goals for the workshop:
    • Early Acceptances should be completed by 21 December 2015 (to enable participants to leverage 2015 Q4 budgets instead of 2015 budgets).
    • Any subsequent rounds of acceptances (for position papers submitted after the early acceptance round) must be completed by 12 February 2016.
  • Provide a Participant List: A list of confirmed participants should be sent to the Workshop Chairs.
    • Workshop sizes are provisionally capped to 25 participants. The registration system will not allow more participants to register for your workshop. If it becomes necessary to change the size of your accepted workshop (workshops@chi2016.acm.org). Workshops that do not attract at least 10 paying participants may have to be cancelled by the Workshop Chairs.
  • Distribute Position Papers and Pre-Workshop Materials: Materials should be made accessible to participants well in advance of the workshop.
  • Develop a final agenda of workshop activities.
  • Develop a plan for any follow-up activities.

 

At the Conference

The workshop organizers are expected to facilitate discussion, help maintain productive interaction, and encourage participation. The emphasis should be on group discussion, rather than on presentation of individual position papers. Diversity of perspectives should be encouraged.

 

After the Conference

Accepted Workshop summaries will be distributed in the CHI Extended Abstracts, available in the ACM Digital Library.

It is expected that workshop results will be communicated to a larger audience. We ask workshop organizers to consider producing a report for publication in ACM Interactions. We encourage additional avenues of communication, such as organizing an informal Special Interest Group (SIG) at the conference, preparing an edited book or special issues of journals following the conference, or maintaining a website or email list to network with others who might be interested.

 

Workshop Registration Fees for Organizers

The workshop registration fee will be waived for up to two workshop organizers, but all other organizers and participants who attend the workshop will need to pay the workshop participation fee. Workshop fees for participants in 2016 are expected to be similar to CHI 2015 fees. In addition to the workshop fees, all workshop attendees (including organizers whose workshop fee has been waived) are required to register for at least one day of the CHI conference.



© copyright 2015 | ACM SIGCHI