Pub Ready Instructions

Camera Publication Ready Instructions – Papers and Notes

This page contains instructions for submitting the final version of your paper or note to print publications and the ACM DL. For all other venues, please see the please read the Camera Ready Instructions for Extended Abstracts (link coming soon). All content and metadata will be submitted via Precision Conference System (PCS).

You must submit the final version of your paper to the PCS system by January 8th. This will be checked by the Associate Chair and also by the publisher and there may be some additional corrections to do. The Camera-Ready final deadline is January 12th.

Please read the whole page. Submissions that do not conform to the ACM SIGCHI standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations. Please follow the instructions as carefully as possible to save everyone time.

Video previews – All authors are encouraged provide a 30″ video preview presenting their contribution to the conference. Further details are available on the Video Previews page.

Official ACM Template Files

LaTeX users – I have used the latest version of the SIGCHI LaTeX template

Word users – I have used the latest version of the SIGCHI Word template

Review ACM’s Rightsreview, Authors, & Permissions Policies

I have read through the ACM rightsreview, authors rights, and permissions policies:
ACM Information for Authors: Author Rights & FAQ
ACM Author Rights & Publishing Policy
New Options for ACM Authors to Manage Rights and Permissions
Using Third Party Material & Proper Permission

Copyright notices for your manuscript

LaTeX users – See Sheridan’s copyright instructions for LaTeX

Word users – See Sheridan’s copyright instructions for Word

Verify Authors’ PCS Accounts

Note: All author information is linked to the author’s PCS account.

Author full names – I have verified that each author’s full name, including middle initial is correct in PCS

Author affiliations – I have verified that each author’s affiliation(s) and location(s) is updated and correct in PCS

Author notification – I have notified all my co-authors of their responsibility to be sure their name is consistent on all submissions (if they have multiple submissions to CHI 2014)

Formatting

Paper size – My document’s paper size is US Letter (8.5×11 in.) – not A4

Title – The First Letter of the Main Words in Your Title are Capitalized

Authors’ Line – All authors’ names and affiliations match their entries in PCS

Abstract – My abstract appears at the beginning of my submission

References – All citations are listed in a References section at the end of my submission and are the same font size as other body text

Author Keywords – My Author Keywords are included in my document and the keywords are separated with semicolons

ACM Classification – The primary and additional ACM Classifiers I have selected are appropriate and appear in my document, separated by semicolons with the primary classifier listed first

Acknowledgements – I have included any funding/special contribution acknowledgements required by any research, financial, or other grants received. (e.g., See example pg 4)

Bad Breaks – I have checked my submission to avoid bad breaks, widows, and orphans

Text following headings – Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column

No page numbers – There are no numbers at the bottom of pages

No headers nor footers – There are no headers or footers at the top/bottom of pages

Even columns on the last page – The two columns of my last page are equally long

Captions are typeset in centered, bold, Times New Roman – not in Helvetica/Arial as used by some outdated UIST or CSCW templates

Images and Figures

B&W appearance – Figures are properly legible in black and white

Resolution – Figures are at least 300dpi

Image file format – I have used lossless image formats (e.g., TIFF, PNG) instead of lossy ones (e.g., JPEG) where possible

Line width – All lines in Figures are at least 0.5pt+ thick to ensure visibility

PDF Generation

LaTeX users: No Type 3 fonts – I have verified that no Type 3 fonts are included

Fonts Embedded – I have verified that all fonts are embedded

PDF settings – I have verified that all other PDF settings conform to ACM’s requirements

PDF Accessibility

Note: For CHI 2016, ensuring that your paper is accessible is not required. However, we strongly encourage all authors to familiarize themselves with existing guidelines, and to submit an accessible PDF to CHI 2016.

PDF Accessibility – I have considered the Guide to an Accessible Submission

Additional Material

Thumbnail image (Optional) – If I supply a thumbnail image, it is in the appropriate format (72dpi+, 100 pixels wide, .jpg format)

Thumbnail image caption (Mandatory if providing a thumbnail image) – If I provide a thumbnail image, I have prepared a short caption (20-30 words) for it

Video figure (Optional) – If I provide a video figure, it conforms to the requirements for accompanying videos

Auxiliary material (Optional) – If I am providing auxiliary material (e.g., data files), I have created a single ZIP file of all material as required by ACM for the DL

Description of Auxiliary material (Mandatory if providing auxiliary material) – If I provide auxiliary material, I have prepared a short description of the files included in my auxiliary material ZIP file

Video Preview

Submissions may have an accompanying a 30 second video preview. The deadline for the video previews is January 24, 2016. Note this is after your paper or abstracts’ publication ready deadline. Do not delay your publication ready submission.

Additional Final Submission Information

Contribution & Benefits Statement – I have prepared a short (30 words or less) description of my work for the Conference Program

Summary of Changes – I have prepared the list of changes I have made to comply with the Conditional Acceptance requirements of my submission

What to Expect After You Submit

When you submit your final version, you will receive a confirmation screen from the submission system.

The submissions will be checked and processed, the contact author or all authors will be contacted by Sheridan Communications, and will inform you of the following:

(i) That everything is in order with your submission and that your completed ACM eform has been verified.

–AND/OR–

(ii) That you must revise or repair the issues that exist with your submission. Included in this email message will be specific information about how to revise/fix your submission to meet ACM & SIGCHI requirements. Please respond to any such requests promptly, because your paper cannot be placed into the ACM DL until it meets all requirements.